SO In Box
SO…Change!
May 25th, 2010

SO…my oldest (length of time, not age!) and dearest friend Ginny came for a visit a few weeks ago from Florida. About a year ago, she started a company called Mindful Organics, (www.mindfulorganics.com) and she needed to take some food-related courses here in NY.

While we’ve been friends forever, we couldn’t be more different when it comes to food. Ginny only eats organic foods and is a vegetarian, while I consider M&M’s to be one of the four basic food groups. But while we differ in what we eat, we have a lot of similarities; we’re both very passionate about what we do and she lives organic, the way I live organized. Ginny teaches you how to take control of your life and your health through proper nutrition. I teach you how to take control of your life and achieve peace of mind by organizing your time and space. Candy M&M's

SO, if you’ve been feeling that you’re life is a little out-of-control lately, maybe you’re ready for a change. Keep in mind, change is hard. And because it’s hard we often find ourselves slipping back into our old ways without even realizing it. How do you know if you’re ready to do what it takes to make a change? As my friend and fellow organizer, Diana Zimmerman likes to say, “When the pain of staying the same is greater than the pain of change”, you know you’re ready.

Ginny and I both work with clients who are motivated and ready for change. Our clients recognize that change is a process; they didn’t arrive where they are overnight, and their issues won’t be fixed in a day. But if the desire to change exists, then you’ll be successful.

Sometimes you want to help someone make a change, feeling it’s in their best interest. I often receive calls from people who want to purchase my organizing services for a relative or a friend as a gift, and the first question I ask is if the recipient wants to become organized. If the answer is no, then it will be a waste of time and money. The person has to want to change or it’s not going to happen.

Assortment of fresh vegetables and fruit

I experienced this first-hand when Ginny came to visit. I’ll admit, since my last visit to her, I’ve swapped almond butter for peanut butter. But I’m not a fish eater and I’m not giving up my meats. The truth is, I don’t want to change what I eat or how I eat, but I’m willing to admit that I could be a little healthier. So, Ginny encouraged me to replace the whole milk for my family with organic whole milk and to use organic meats and organic veggies. That I could do, without it being too painful. Besides, when she got through telling my daughter all the terrible things that were on the blueberries I’d bought (non-organic) she wasn’t eating them anyway.

SO…while I’m not ready for total change, I am willing to take small steps to being healthier. Change is hard and sometimes change can happen in little steps…as long as you’re ready for it!

I’d love to hear your thoughts about change…

Jody signature2

SO…Up!
March 31st, 2010

Well, at the Oscars, Pixar’s movie “Up” won for best animation. I love how Pixar entertains both kids and adults alike, while getting several heartfelt messages across at the same time. Up is a wonderful love story and the movie has much to say about life in general.

balloons“Up” beautifully depicts what can happen when we become so focused and single-minded about achieving our goal, that we can forget to live in the moment and enjoy the journey toward the goal. Don’t get me wrong we all need a goal or many goals to maintain our focus and give us something to work towards. But sometimes, being single-minded about our goals, can work against us. In the case of the old man in the movie, he was so intent on trying to save up for the adventure of going to a mountaintop to build their dream house, that he lost sight that he was living the adventure with his wife all along.

Remember during the movie, when the old man remains tethered to his house, holding on to the past, trying to get it to his dream mountaintop? He was so tied down by his house and his possessions, that he almost lost what was irreplaceable: the boy and the dog. Only when he freed himself of the house, was he able to recognize that he already had exactly what he needed. How many of us become owned by our possessions, and not the other way around? Sometimes we become so attached to the past or weighed down by our “stuff” because we think these things have meaning. Or we think it all means so much to us simply because it’s there, not because it has any real value. Of course many of our possessions represent something meaningful, but you’d be amazed at how much “freer” you feel when you lighten the load. It’s a lot of work keeping track of all that “stuff” and most of us don’t even realize we’re putting in that kind of effort, until something happens that makes us step back and analyze what we have.

So instead of waiting for a major life event to occur, like a flood, a fire or a death, try to pare down your possessions now, by getting rid of things you no longer use or need. Remember, just because someone gave you something, doesn’t mean you have to keep it, especially if you don’t have room for it in your life (literally and/or figuratively). Try to take pictures of things along

boy with trophy the way, like your kids’ posing with the trophy they won when they were six. The memory resides in that moment captured in the photo and not in the trophy itself. Somehow, those trophies lose that same meaning when your kids are 16 or 26. And by letting go of some of this “stuff”, we’re making room to live in the present, instead or remaining stuck in the past, and creating new memories to look forward to in the future.

I admit to also being guilty of holding on to things longer than I should. For example, years ago when my mother was clearing out her basement declaring it a fire hazard, she insisted my brother and I retrieve our childhood possessions we said we wanted, although never reclaimed, when we each had our own homes. I took my boxes and placed them in a storage closet since I was too busy to deal with the “stuff”, even though I had to have it (and I had the room to store it all). I never really thought about the boxes until I decided to have my childhood friends over to my house right before our 20th high school reunion. I pulled out the boxes and we all went through the old pictures and notes that were passed in classes and hallways and we had the best time reminiscing. The next day, after the reunion, as I gathered everything and went to put it all away again, I stopped myself wondering why I was still saving it all. That’s when it hit me. I had been saving it all for that moment, with my friends, and now I could let it go. It served its purpose and now it was time to move on. I dumped it all (OK, maybe I saved a few pictures, but all the notes went). And guess what? I don’t miss it. And now the space it had been taking up in my storage closet has been replaced by new memories, my kids’ childhood stuff…and when they’re old enough to have homes of their own, it will be theirs to let go…

SO…what’s holding you down? I’d love your comments…

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SO…Snowy!
February 16th, 2010

SO…I was planning on posting this the day I wrote it (last Thursday), and I was hoping to include some snowy pictures that I took that day as well. Unfortunately, I’m having trouble inserting my own pictures here due to an error message. SO, forgive me for a blog filled with text and without pictures to break up the monotony, but if I wait to post this until I figure out how to add my own pictures, it could be spring!

SO, we finally had a great, big Snow Day here on Long Island…yeah! Every winter, when there’s snow in the forecast I tell everyone I hope it’s a big one. Just one big one, that’s all. I love that feeling of everyone being home, not being able to rush off anywhere, and having some forced R & R. No need to feel guilty because you simply can’t go anywhere if you wanted to! No school (I think I’m even more excited than the kids) and no rushing off to work.

Now for us adults, that doesn’t mean we can’t do work from home, especially with today’s technology, but how nice is it to be able to do it relaxing by the fire and having your loved ones around? I know you won’t accomplish what you would have if you were in the office, but that’s okay…we’re all entitled to a Snow Day! (I don’t know what you’d call it if you live in Florida, for example, but I suppose you have your Hurricane Days?) Anyway, I was scheduled to participate in my first “webradio” show and since all I had to do was call in to be interviewed, the show still went on! I was interviewed by Darlene Johnson, of Pear Core Solutions, an employment agency, on how to organized your job search. Here’s the link to the program: www.blogtalkradio.com/help-wanted

Well, ONE snow day is exciting, but now we’ve drifted into two and now it’s just annoying. Today we’re (I use the “we” loosely, since that’s code for my husband) digging out from at least a foot of snow “the day after” and its slow going…and still no school…oh joy. Before cabin fever can set in (although I know it has for some already), this is a great day to get to some of those rainy/snowy day “projects” that we promise ourselves we’re going to get to. Whether its cleaning a basement we never make the time for, or sorting and storing pictures, this is the perfect time for these kinds of “if I ever get to it” projects.

I’m not saying to spend the whole day doing one of these projects, but even an hour or two, will make a difference in how you feel. To find yourself with time you didn’t think you’d have and to accomplish, or at least get started on a project you didn’t think would get done, can do wonders for your sense of well-being (not to mention your space).

SO…next time you’re shopping for winter supplies, like batteries and candles, remember to get some photo album refills and green garbage bags, so you’ll be ready for the next Snow Day!

Let me know what you like you to do on your Snow Days…

All the best,

Jody signature2

SO…Switching
January 22nd, 2010

I did a teleclass last night with some colleagues of mine who are all in service related businesses. The title was “From Frazzled to Focused…Getting it Together in 2010” and as soon as the recording becomes available, you can access it here: http://www.soorganizedltd.com/free

While one of my colleagues spoke about managing your time, she brought up the concept of multitasking. Her point was that while we’d like to think that we can multitask and therefore be efficient, what we’re really doing is “switch-tasking”.  multitasking-woman with baby

It’s very hard to actually multitask, unless one of the activities, doesn’t really need our full attention. For example, listening to music or watching TV while exercising. The primary activity here is exercising and we can watch TV or listen to music peripherally. However, you may notice that if the secondary activity like TV, becomes more engrossing than just background “noise”, you may find your workout becomes less intense compared to when the program was just peripheral. When we combine two activities that require our primary attention, inevitably one of these activities suffers. Like talking on the phone and driving. Crash statistics show that even when using our phones hands-free, our brain is less engaged in the driving when also engaged in a conversation.

So the paradox is while we think we’re being more efficient, we’re really being less efficient. If your brain is switching between two primary tasks it’s very difficult to do both well. To maximize your efficiency and quality, you would be better off giving that phone call your undivided attention so when you’re off the phone you can then give your work undivided attention as well. And we’re not fooling anyone when we try to switch-task and it can have an effect on our relationships. Like myself, I’m sure you’ve been on the phone with someone and you hear the clicking of computer keys in the background and you know it has nothing to do with your conversation. Worse is when the person you’re talking to says “Huh? What’d you say?” Whether it’s a friend, business associate or worse yet, a customer, it’s rude, and so instead of accomplishing two things at once, all you really accomplish is potentially hurting a relationship.

CommuterAnd what about the toll switch-tasking can take on ourselves? Today’s NY Times has an article about talking on the phone while working out at the gym. I don’t know about you, but for me working out is not just for my body but for my mind as well. How can you clear your mind and rejuvenate yourself when you can’t unplug yourself even for an hour?

SO…instead of trying to save yourself time by switch-tasking, think about how much it’s actually costing you.

As always, I invite your comments…

Jody signature2

SO… Not Perfect!
December 20th, 2009

“I’m human and I’m not perfect”…said Tiger Woods recently. The truth is, nobody’s perfect, yet many of us still seek perfection as one of our goals. Do we do this because we choose to set ourselves up for failure or because we know we can’t attain it, so why try?iStock_000008017404Medium

I guess it’s a little bit of both. And there’s a third element…the outside perception of perfection. All three create stress and at least the first two, are within our control to change.

My clients who are “perfection seekers” all have one thing in common: They can’t seem to get anything done. Why? Because if it can’t be perfect, as in, “I can’t organize my closet because I don’t have the right closet system, so it’ll never be perfect…” or “I need to find the perfect filing system, and until I do, I can’t file any of my papers”…they’d rather not do it all. Of course, all this only adds to the stress and guilt surrounding the project, but now they have an “excuse”. Well, I’m not buying it. Holding out for perfection, is just a form of procrastination, and until the stress of “not doing” outweighs the stress of “doing”, procrastinators are likely to keep putting things off as long as possible.

I had one client, a female professional, who admitted she was a perfectionist. In fact, in her work, her perfectionism was a source of pride. However, her perfectionism was also the source of her poor time management skills. She was always late: late to work, late for each patient and late to come home. It became a vicious cycle. She felt she needed a “system”, the system, to help her overcome her problems. Yet she was actually very organized and had systems in place that did work for her. Bottom line: While she claimed to want to be home with her husband and baby, I think she was unhappy with her home life and therefore her tardiness became a coping technique. The goal of perfection, however, is more acceptable at times, than dealing with the reality of a situation. Remember, the goal of being organized is to have your life run more smoothly, not perfectly, and if your life runs more smoothly, then you may have to deal with the areas that aren’t working quite as well.

iStock_000003352653Medium The perception of perfection is another matter altogether. It’s the image not only that a person portrays, but one that is put upon them. Whether it be Tiger Woods, or Martha Stewart, they’re not perfect. But we could all learn something from their work ethic…they work extremely hard to be the best in their field. Being the best requires setting goals, attainable goals…not perfection.

SO, to all the perfectionists out there…try being a little more human and set some attainable goals. Once you feel a little success you’ll want more.

Jody signature2

So Organized! – SO Stop Procrastinating!
November 5th, 2009

SO getting started . . .

While I’ve been wanting to blog for a long time, and I’ve been waiting for the website and blog design to be completed, now that the time is here, I find getting started to be the hardest part. Sitting here, I realize, that this is actually a lot like the way my clients feel when they call me for organizing help: overwhelmed, stuck, fear of doing it wrong, Scarlett O’Hara-ish (“I’ll think about it tomorrow”)…

Procrastination DiceIn fact, I was speaking with a friend yesterday and she was telling me that her son spent half an hour procrastinating on his homework and that she was exasperated. When I asked about the assignment, it was clear to me that his procrastination came from feeling overwhelmed. The assignment sounded large: find all the nouns, adjectives, and verbs in three chapters of Spanish. He couldn’t even see where or how to begin, so he didn’t. How many of you have felt this way over tackling a project?

Sometimes my clients aren’t even aware that it’s the “not knowing where to begin” that’s holding them back and making them feel incapable in spite of their good intentions. And, that this feeling is more common than they realize. What overwhelms one person may not be a big deal to another; some people handle little everyday stresses in stride and get overwhelmed by life’s bigger problems, while other people handle the big stuff in stride and collapse over seemingly mundane problems. Running out of milk may be no big deal to some and to others it can start the whole day off poorly. Likewise a flooded basement could throw some off the deep end, where some see it as an opportunity for a home improvement.

When confronted with a roomful of clutter or a mound full of papers, the “where to begin” can be difficult to see. When I mentioned this to my girlfriend as a visual to how her son may “see” his homework she said her son would stand in the middle of a clutter-filled room and just move things around within the room, not really accomplishing very much. Many of my clients have said they’ve done the same thing when trying to tackle organizing themselves. The objectivity I bring to the project is difficult to achieve on your own, and I help my clients “see” where to begin and how to take the first step.

SO…how to get started on your own daunting project? I could tell you to break a large project into smaller pieces and handle one piece at a time. But for someone who doesn’t “see” the pieces this advice is meaningless. My advice is to ask yourself “What’s one thing that I can do?” It doesn’t really matter what that one thing is: a phone call, making a list, throwing something away…or for my friend’s son finding just the people in only the first chapter to start…now that he could get do! You’ll find once you get started on one thing the second thing (whatever that may be) seems easier…the hardest part is just getting started.

What are some things that stop you from getting started on things? I invite your comments…