Posts Tagged ‘time management’

SO…Switching

Friday, January 22nd, 2010

I did a teleclass last night with some colleagues of mine who are all in service related businesses. The title was “From Frazzled to Focused…Getting it Together in 2010” and as soon as the recording becomes available, you can access it here: http://www.soorganizedltd.com/free

While one of my colleagues spoke about managing your time, she brought up the concept of multitasking. Her point was that while we’d like to think that we can multitask and therefore be efficient, what we’re really doing is “switch-tasking”.  multitasking-woman with baby

It’s very hard to actually multitask, unless one of the activities, doesn’t really need our full attention. For example, listening to music or watching TV while exercising. The primary activity here is exercising and we can watch TV or listen to music peripherally. However, you may notice that if the secondary activity like TV, becomes more engrossing than just background “noise”, you may find your workout becomes less intense compared to when the program was just peripheral. When we combine two activities that require our primary attention, inevitably one of these activities suffers. Like talking on the phone and driving. Crash statistics show that even when using our phones hands-free, our brain is less engaged in the driving when also engaged in a conversation.

So the paradox is while we think we’re being more efficient, we’re really being less efficient. If your brain is switching between two primary tasks it’s very difficult to do both well. To maximize your efficiency and quality, you would be better off giving that phone call your undivided attention so when you’re off the phone you can then give your work undivided attention as well. And we’re not fooling anyone when we try to switch-task and it can have an effect on our relationships. Like myself, I’m sure you’ve been on the phone with someone and you hear the clicking of computer keys in the background and you know it has nothing to do with your conversation. Worse is when the person you’re talking to says “Huh? What’d you say?” Whether it’s a friend, business associate or worse yet, a customer, it’s rude, and so instead of accomplishing two things at once, all you really accomplish is potentially hurting a relationship.

CommuterAnd what about the toll switch-tasking can take on ourselves? Today’s NY Times has an article about talking on the phone while working out at the gym. I don’t know about you, but for me working out is not just for my body but for my mind as well. How can you clear your mind and rejuvenate yourself when you can’t unplug yourself even for an hour?

SO…instead of trying to save yourself time by switch-tasking, think about how much it’s actually costing you.

As always, I invite your comments…

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SO… Not Perfect!

Sunday, December 20th, 2009

“I’m human and I’m not perfect”…said Tiger Woods recently. The truth is, nobody’s perfect, yet many of us still seek perfection as one of our goals. Do we do this because we choose to set ourselves up for failure or because we know we can’t attain it, so why try?iStock_000008017404Medium

I guess it’s a little bit of both. And there’s a third element…the outside perception of perfection. All three create stress and at least the first two, are within our control to change.

My clients who are “perfection seekers” all have one thing in common: They can’t seem to get anything done. Why? Because if it can’t be perfect, as in, “I can’t organize my closet because I don’t have the right closet system, so it’ll never be perfect…” or “I need to find the perfect filing system, and until I do, I can’t file any of my papers”…they’d rather not do it all. Of course, all this only adds to the stress and guilt surrounding the project, but now they have an “excuse”. Well, I’m not buying it. Holding out for perfection, is just a form of procrastination, and until the stress of “not doing” outweighs the stress of “doing”, procrastinators are likely to keep putting things off as long as possible.

I had one client, a female professional, who admitted she was a perfectionist. In fact, in her work, her perfectionism was a source of pride. However, her perfectionism was also the source of her poor time management skills. She was always late: late to work, late for each patient and late to come home. It became a vicious cycle. She felt she needed a “system”, the system, to help her overcome her problems. Yet she was actually very organized and had systems in place that did work for her. Bottom line: While she claimed to want to be home with her husband and baby, I think she was unhappy with her home life and therefore her tardiness became a coping technique. The goal of perfection, however, is more acceptable at times, than dealing with the reality of a situation. Remember, the goal of being organized is to have your life run more smoothly, not perfectly, and if your life runs more smoothly, then you may have to deal with the areas that aren’t working quite as well.

iStock_000003352653Medium The perception of perfection is another matter altogether. It’s the image not only that a person portrays, but one that is put upon them. Whether it be Tiger Woods, or Martha Stewart, they’re not perfect. But we could all learn something from their work ethic…they work extremely hard to be the best in their field. Being the best requires setting goals, attainable goals…not perfection.

SO, to all the perfectionists out there…try being a little more human and set some attainable goals. Once you feel a little success you’ll want more.

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